Storage units are commonly used for personal use, but many people are unaware of the commercial benefits of self-storage. As a growing or established business, you may be seeking extra space but don’t want to concern yourself with long-term leases on expensive properties. Look no further than this very helpful document storage blog to learn how to maximise your self-storage unit space.
This blog will go through the best way businesses can store their documents and other important items that require extra protection. Safeguard Storage has several customers who utilise our self-storage units for document storage for both personal and business use. Here’s an exploration of the best way to store your documents in a storage unit.
Decide What Documents Should Be Kept In Storage
First and foremost, understanding what kind of documents and which ones especially will be going in is essential. It may be for personal use, but more often than not, commercial documents tend to require an extensive amount of storage space.
You may have highly-sensitive employee documentation that must remain confidential; there could be client information, orders, receipts, audits, and the list goes on. Few documents relating to business would be considered unimportant, so it’s important to find a location where everything can be kept safe and secure.
Alphabetise Your Documents/Keep Them Chronological
You may have an organisation system that works best; however, it’s instrumental that you have at least one in place. Organising alphabetically or chronologically is always an efficient way to store documents. Saving you plenty of time, the goal with document storage is to be sifting through in as little time as possible.
Bring In Document Storage Boxes
Imagine storing documents and files in piles on the ground; that would be an absolute nightmare. It’s absolutely key that there is some sort of organisational boxes, drawers or crates that protects the documents while also keeping them in a user-friendly order.
Drawers are the most advisable unit to keep your documents in as they cause the least amount of stress and hassle. Instead of pulling out folders/paper just to reach one item, you can select your desired document from a line of perfectly spaced papers with a specifically-designed cabinet/set of drawers.
Draw A Map For Categories Of Documents
If you’re seeking a large-scale document storage area, you may be in need of a drawn map. Maps within storage units are a saving grace. Instead of mindlessly going through every drawer to find your desired paper, a map will save extensive time.
We always recommend that customers take advantage of a quadrant system whereby there are four main categories of storage and then more specific areas within each quadrant. This process ensures an efficiency whenever you come to visit and that you don’t need to sift mindlessly through items when you could be continuing on with your day.
Make Digital Copies of Frequently Used Documents
As much as we love seeing you visit us at Safeguard Storage, we can understand if you want to reduce your visits to a minimum. If there are certain documents that you use frequently, then you should consider scanning the ones that may be of importance in the future.
This also means that any documents which have been scanned and retained as digital copies can be kept near the back. Typically, we advise our customers to place the most used/visited items near the front and head towards the back. This way, you’re not having to cramp yourself at the back trying to reach a document.
Safeguard Storage Can Make Your Life Stress-Free and Secure
Safeguard Storage offers a range of storage solutions for personal belongings and businesses. You’ll be in the best hands with our on-site managers and highly-experienced team of advisors. We offer a wide range of storage options throughout New Zealand, including small, medium and large self-storage units in Christchurch, Rotorua, Hamilton, Wellington, Palmerston North, Gisborne, Levin, Nelson, Waihi, Whakatane, New Plymouth, Cambridge, Otaki, Ashburton and Bulls.
Our self-storage units are the perfect solution for those moving houses, renovation, household clutter, confidential documents, excess business stock or anyone looking for temporary or permanent storage. We pride ourselves on offering a securely gated location with 24/7 CCTV surveillance. We also feature convenient access hours that are sure to please all. Rent confidently at Safeguard Storage, knowing your business’ products/documents or your precious personal belongings will be safe.
Whether you’re after business storage, vehicle storage or personal storage, our easily accessible units are available for short-term or long-term storage. Our highly skilled and knowledgeable team is always keen to have a chat and go through your current storage situation and find the correct unit size.